Analysis involves the project participants looking back over the project successes and failures conduct a group meeting or individual interviews of the people who worked on the project use the meeting to review the projects outcome in addition to finding out how the participants felt were roadblocks in the process. Making a company-wide announcement to share the successful completion of the project and thanking the team is extremely important take your team out for a fun event or a nice dinner and give them small tokens of your appreciation (gift cards, chocolates etc) it’s also important to celebrate with the client. 7 steps to successful project closeout lynn langmade august 16, 2017 add comment 14 min read however, most people leave out the most important part of this common piece of advice: you may not always have the resources you need for that extra push at the end this odd phenomenon impacts projects of all types and sizes you need to be.
The well known english phrase last but not least could not better describe how important the project closeout phase is being the very last part of the project life-cycle it is often ignored even by large organizations, especially when they operate in multi-project environments. Your project closeout plan will make or break your project the way you approach the very end of a project can have long-lasting implications for your business a poor closeout can even totally derail a project that has otherwise been running smoothly.
At the conclusion of a project, you often have staff members with free time when closing the project, you need to reassign those staff members to other projects or duties in the workplace. Sean meehan, leed ap, admg as a typical construction project nears completion, the project team is usually inundated with many last minute issues that threaten to derail the completion of the project often, the team has to commit so many resources towards meeting the deadline, that the administrative elements of project closeout may be neglected. Involve stakeholders - involve all project participants and stakeholders in the close-out process use a checklist - review the close-out checklist template to make sure all key items have been completed. One other important achievement for project managers through comprehensive project closing is the assurance of complete and adequate transition of the project's deliverables to business as usual (operations.
Project closeout begins when the users accept that the deliverables are suitable, and the project oversight authority agrees the goals have been reached project closeout dove-tails interacts with change management steps towards future operation and maintenance that involves the deliverables. Killing a project can be a difficult decision since emotional issues create pride within an organization and a fear of being viewed as quitters blurs managerial decisions (heerkens, 2002, p229) recognition the most direct reason that project closeout phase is neglected is lack of resources, time and budget. Closing a project is as important as initiating it learn about the step-by-step process of closing a project how to close a project article pmbok® guide – sixth edition is here what project managers should know article. Litsikakis, dimitrios the importance of project closeout and review in project management the importance of project closeout and review in project management ezinearticlescom.
Part of the closure process is to obtain project or uat (user acceptance testing) sign-off from your client to confirm that you and your team have met the project objectives and met the agreed-upon requirements. Project closing must definitely occur at the end of the project, and, best practice has it that closing needs to occur at every phase in the project life cycle phase definition may be logical, preferential, or even hypothetical.
A project life cycle incorporates everything from the planning phases to the closing activities that complete the work projects are temporary, meaning they have specific end dates slated for. Project closeout plan project closeout plan is a critical piece of the project that many pms overlook however, a pm who uses a closeout plan should be able to create a substantial amount of benefits for themselves, the client, and for others involved in the project. The importance of project closeout and review in project management - free download as word doc (doc), pdf file (pdf), text file (txt) or read online for free project closeout and audit are areas of project management which rarely receive the attention they deserve.
Confirm your customer is satisfied during project closeout comstock images/comstock/getty images why is risk management important to project success the importance of team dynamics in.
The purpose of project closeout is to assess the project, ensure completion, and derive any lessons learned and best practices to be applied to future projects. Often the people on the project are the experts in the new whatever and will have an role in its operational life planning for the end of the project is more that closing the project it is mostly about the starting of the operational life of the project's product.